IEC Code Registration Process: Documents Required, Fees, Activation, and Online Verification Guide (2025)

The Importer-Exporter Code (IEC Code) is the first step towards the global business world by any business based in India which intends to trade or present itself on the world scenario, or simply to import the much needed materials. This special 10-digit number is not a mere formality because it is a compulsory license to access the world of international trade to your business.

While the concept of an IEC Code is straightforward, understanding its entire lifecycle—from IEC Code registration to its activation and verification—is crucial for smooth operations. This comprehensive guide by EximPe will walk you through the complete IEC Code registration process for 2025, detailing the documents required, associated fees, explaining how to activate IEC Code if it becomes inactive, and providing steps for IEC Code verification online.

What is IEC Code? A Quick Recap

Before we delve into the mechanics, let's briefly clarify what the IEC Code is:

The IEC full form is Importer-Exporter Code. It is a unique 10-digit alphanumeric code issued by the Directorate General of Foreign Trade (DGFT), Ministry of Commerce and Industry, Government of India. 

This code is a prerequisite for

• Importing goods/services into India
• Exporting goods/services out of India
• Availing DGFT export incentives
• Clearing shipments at customs

Without a valid and active IEC, your business cannot legally perform cross-border trade transactions.

IEC Code Registration Process: Step-by-Step

Step 1: Visit DGFT Portal

Go to the DGFT website and create your user profile.

Step 2: Register as a New User

• Click “Register” on the homepage.
• Enter your PAN, email, mobile number, and set password.
• Verify with OTP sent to your email/mobile.

Step 3: Login to DGFT Dashboard

Use your credentials to log in and access the IEC services dashboard.

Step 4: Fill IEC Application Form (ANF-2A)

• Click on “Apply for IEC”.
• Fill details like applicant name, address, bank details, business entity type.

Documents Required for IEC Registration

Here is the document checklist:

✔️ Note: All documents should be clear, scanned in PDF/JPEG format as per DGFT size guidelines.

Step 5: Pay the Registration Fees

• IEC application fee: ₹500 (non-refundable)
• Pay online via net banking, debit/credit card, or UPI.

Step 6: Submit Application

After payment, submit the application to generate Application Reference Number (ARN).

IEC Code Activation Timeline

• Upon successful submission and verification, your IEC Code is typically generated and becomes active within 1 to 7 working days. In many cases, if all details and documents are perfect, it can be almost instantaneous.
• You will receive an email notification on your registered email ID, and your e-IEC certificate can be downloaded from your DGFT dashboard.

How to Activate IEC Code (Annual Updation)

The IEC Code has lifelong validity, meaning it doesn't expire. However, a crucial requirement introduced by the DGFT is the mandatory annual online updation/confirmation of IEC details. This is often referred to as "activation" because if you fail to update, your IEC becomes inactive, rendering it unusable for import-export activities.

Steps to Activate/Update your IEC Code Annually:

1. Login to DGFT Portal: Go to www.dgft.gov.in and log in to your account.
2. Navigate to IEC Profile Management: Go to "Services" -> "IEC Profile Management" -> "Update IEC."
3. Review and Confirm Details: Your existing IEC details will be displayed. Review all information carefully.
   • If there are no changes, simply confirm the details as correct.
   • If there are changes (e.g., address, bank account, partner details), update the respective sections and upload any new supporting documents.
4. Sign and Submit: Authenticate the update using your DSC or Aadhaar-based e-Sign (OTP).
5. Confirmation: Once submitted, your IEC will be reactivated/remain active for the financial year. You can check its status on your dashboard.

Important Note: This annual update/confirmation must be completed between April 1st and June 30th of every financial year. Failure to do so will lead to the de-activation of your IEC from July 1st, disrupting your trade operations.

IEC Code Verification: How to Check Your IEC Status Online

It's essential to verify your IEC Code status to ensure it's active and correctly registered in all systems, especially when dealing with customs or new business partners.

There are two primary ways to check your IEC Code verification status:

1. Via the DGFT Website (Primary Verification)

This is the most direct way to check if your IEC is active as per DGFT records.

• Go to the DGFT website: www.dgft.gov.in.
• Navigate to "Services" -> "IEC Profile Management" -> "View IEC" or "Print IEC."
• You might be required to log in to your account.
• Enter your IEC number. The system will display your IEC details and its current status (e.g., Active, Inactive, Suspended).
• You can also download your e-IEC certificate from here.

2. Via the ICEGATE Portal (Customs Verification)

ICEGATE (Indian Customs EDI Gateway) is the portal for all customs-related electronic data interchange. It's crucial that your IEC is correctly reflected here for smooth customs clearance.

• Visit the ICEGATE website: www.icegate.gov.in.
• Look for an option like "Check IE Code/BIN Status" or "Enquiry" -> "IEC Status at ICEGATE."
• Enter your IEC number and complete the captcha.
• The system will display the status of your IEC as registered with customs, including your firm name and PAN details.
• Common Issue: A newly issued IEC might take a few days to sync from DGFT to ICEGATE. If your IEC is active on DGFT but not on ICEGATE after a few days, contact DGFT for assistance.

Conclusion

The IEC Code registration process is a fundamental step for any business venturing into international trade from India. By understanding the documents required, adhering to the nominal fees, diligently performing the annual activation (updation) process, and regularly performing IEC Code verification, you ensure seamless and compliant operations. This gateway to global markets is now more accessible than ever, empowering Indian businesses to expand their reach worldwide.

FAQs: IEC Code Registration, Activation, and Verification

1. What is IEC code registration?

IEC registration is obtaining a 10-digit unique code from DGFT to legally export or import goods and services.

2. What documents are required for IEC?

PAN card, address proof, bank certificate/cancelled cheque, and applicant photo.

3. What is the IEC registration fee in 2025?

₹500, payable online during application submission.

4. How long does IEC registration take?

Usually 1-2 working days after successful submission and payment.

5. How to activate IEC code?

No separate activation needed; once issued, it is automatically active for use.

6. How to verify IEC online?

Use DGFT’s IEC verification page to check validity by entering the code.

7. Can I modify IEC details later?

Yes, you can modify details online by paying ₹200 amendment fee.

8. Is GST mandatory for IEC registration?

No, but GSTIN linking is recommended for businesses registered under GST.

9. Does IEC code expire?

No, it is valid for lifetime unless surrendered or cancelled.

10. Who issues IEC code?

Directorate General of Foreign Trade (DGFT), Ministry of Commerce, Government of India.