How to Import from China to India: Step-by-Step Guide for Businesses

China is India’s largest trading partner, and thousands of businesses in India rely on Chinese imports for raw materials, machinery, electronics, textiles, and consumer goods. While importing from China can reduce costs and increase profits, the process involves multiple compliance checks, documentation, and logistics planning.

This guide explains how to import from China to India, covering every step—from product sourcing to customs clearance—and how platforms like EximPe simplify payments and compliance.

Why Import from China to India?

Cost-effectiveness – Products from China are generally cheaper due to mass production.
Wide variety – From electronics to textiles, China offers a diverse range of goods.
Customization options – Many Chinese suppliers allow product modifications.
Strong supply chain – Fast production timelines and global shipping networks.

Step-by-Step Process of Importing from China to India

1. Identify the Right Product

Before starting, decide what to import. Focus on products with high demand, manageable logistics, and compliance with Indian regulations.

Tips for choosing products:

Avoid restricted or prohibited items.
Calculate profit margins after duty and shipping.
Consider product certifications (e.g., BIS, FSSAI).

2. Find Reliable Suppliers in China

Finding trustworthy suppliers is key to avoiding fraud and ensuring product quality.

Ways to find suppliers:

Online B2B platforms like Alibaba, Made-in-China, Global Sources.
Trade fairs such as Canton Fair in Guangzhou.
Sourcing agents based in China.

Verify suppliers by:

Checking business licenses.
Asking for samples.
Reading reviews and ratings.

3. Negotiate Prices and Terms

Once you shortlist suppliers, negotiate the following:

Price per unit (considering MOQ – Minimum Order Quantity).Shipping terms (FOB, CIF, DDP).
Payment method (wire transfer, LC, escrow).
Quality assurance and warranty.

4. Understand Import Regulations in India

To import legally, you need to comply with Indian government policies:

IEC Code (Import Export Code): Mandatory for all importers.
GST Registration: Required for tax compliance.
Product-Specific Licenses: e.g., BIS for electronics, FSSAI for food items.
DGFT Guidelines: Check whether your product is restricted or requires special permission.

5. Arrange Shipping and Logistics

Goods from China to India can be transported via sea freight (cost-effective for bulk goods) or air freight (faster but expensive).

Steps in logistics:

Choose shipping method (FCL, LCL for sea; courier, cargo for air).
Select a freight forwarder.
Prepare Bill of Lading or Airway Bill.

6. Prepare Import Documentation

Proper documentation is crucial for customs clearance. Key documents include:

Bill of Entry (filed on ICEGATE portal).
Commercial Invoice.
Packing List.
Bill of Lading / Airway Bill.
Certificate of Origin.
Insurance Certificate.
Product-specific certificates (if required).

7. Customs Clearance in India

When goods arrive, they must pass through customs clearance.

Steps:

File Bill of Entry on ICEGATE portal.
Pay applicable customs duty, IGST, and cess.
Respond to any customs queries.
Receive Out-of-Charge (OOC) order for release of goods.

8. Pay Duties and Taxes

The total import cost includes:

Basic Customs Duty (BCD)
IGST
Social Welfare Surcharge
Anti-dumping duty (if applicable)

Always calculate landed cost = product cost + shipping + insurance + customs duty + GST.

9. Transport Goods to Your Business Location

After customs clearance, arrange domestic logistics (trucking, warehousing, last-mile delivery). Partner with reliable logistics providers to avoid delays.

10. Ensure Compliance and Quality Checks

Inspect imported goods for quality.
Maintain proper records of invoices and Bill of Entry.
Stay updated with DGFT notifications on import restrictions.

Common Challenges in Importing from China to India

High customs duties reducing profit margins.
Delays at ports due to paperwork or inspection.
Communication issues with Chinese suppliers.
Fake suppliers or frauds.
Exchange rate fluctuations increasing costs.

Tips to Import Successfully

Always request product samples before bulk orders.
Use a Letter of Credit (LC) for safer transactions.
Partner with a customs broker for smooth clearance.
Check government portals like DGFT and ICEGATE regularly.
Diversify suppliers instead of relying on one source.

How EximPe Helps Businesses Import from China to India

Importing from China can feel overwhelming due to compliance, documentation, and payment complexities. That’s where EximPe makes a difference. As a full-fledged cross-border payments platform, EximPe helps Indian businesses simplify their global trade transactions while saving costs.

With EximPe, you get:

Best FX Rates: Competitive foreign exchange rates to reduce your international payment costs.
Global Trade & Collection Accounts: Open and manage international accounts powered by AD-I category banks, fully compliant with RBI guidelines.
Reliable Trade Finance: Access to working capital and trade finance solutions at the best market rates.
Seamless International Payments: Streamlined cross-border transactions with reduced paperwork, faster settlement, and better transparency.

👉 Get Started with EximPe Today to manage your imports from China more efficiently and cost-effectively.

Conclusion

Importing from China to India can be highly profitable if done correctly. From choosing the right product and supplier to handling logistics and customs, each step requires careful planning. By following this guide and leveraging platforms like EximPe, businesses can reduce risks, stay compliant, and ensure a smooth import process.

FAQs – Importing from China to India

1. What is the most profitable product to import from China to India?

There is no single "most profitable" product. Profitability depends on market demand, your sourcing costs, and the import duty applicable. Popular categories often include electronics, machinery parts, apparel, and consumer goods. Thorough market research is the best way to identify a profitable niche.

2. Is an IEC code mandatory to import from China to India?

Yes, an Importer Exporter Code (IEC) is mandatory for any commercial import or export transaction in India. You can apply for it online through the DGFT website.

3. What is the difference between air and sea freight?

Air freight is a fast but expensive option, suitable for high-value or low-volume goods. Sea freight is a slower but more cost-effective option, ideal for bulk, heavy, or large shipments.

4. How can I verify a Chinese supplier to avoid fraud?

To avoid fraud, always request business credentials, check for certifications, ask for a small sample order, and consider using a third-party sourcing agent for a physical factory inspection or audit. Using secure payment methods like a Letter of Credit (LC) can also provide financial protection.

5. What are the key import documents required for customs clearance?

The main documents required are the Commercial Invoice, Packing List, Bill of Lading (or Airway Bill), Certificate of Origin, and the Bill of Entry filed by your Customs House Agent (CHA) at the Indian port. Depending on the product, you may also need a BIS or FSSAI certificate.